HR/Finance officer

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Description

To provide efficient support in both Human Resources and Finance functions by ensuring proper management of employee records, payroll preparation, compliance, financial documentation, and administrative coordination. The role enhances accurate financial reporting, smooth HR operations, and overall organizational efficiency. 

Key Duties & Responsibilities

A. Human Resource Responsibilities 

• Maintain and update employee personal files, contracts, leave records, attendance and time-sheets. 

• Support monthly payroll preparation by compiling employee changes, overtime, and statutory deductions. 

• Coordinate recruitment activities: job adverts, shortlisting, interview scheduling and onboarding. 

• Monitor probation timelines and ensure confirmations or extensions are processed. 

• Support performance management activities including KPI tracking and appraisal documentation. 

• Handle disciplinary documentation: warning letters, investigations, and hearing schedules. 

• Prepare HR reports: headcount, turnover, leave reports, and people efficiency. 

• Ensure compliance with labour laws and HR policies. 

• Coordinate staff welfare programs, medical insurance, team building, and recognition initiatives. 

B. Finance Responsibilities 

• Support to prepare and record financial transactions in line with accounting standards. 

• Support Administration to manage petty cash, perform reconciliations, and ensure proper supporting documents. 

• Support process payments: supplier invoices, staff advances, travel claims, imprest retirements. 

• Support audit processes by providing documentation and responding to queries. 

• Ensure compliance with tax requirements (PAYE, NSSF, VAT/WHT, etc.). 

• Support procurement processes by verifying quotations, LPOs, deliveries, and supplier documentation. 

Requirements

Required Qualifications 

• Bachelor’s degree in Human Resource Management, Accounting, Finance, Business Administration, or related field. 

• Professional qualification is an added advantage (CHRM, CPA). 

• At least 1 year experience in HR coupled with Finance; dual-role experience is an advantage. 

• Knowledge of labour laws and basic accounting principles. 

• Proficient in MS Excel, HRIS, and any accounting software (e.g., QuickBooks, Tally, Sage). 

4. Key Skills & Competencies 

• Strong numerical accuracy and attention to detail. 

• Excellent communication and interpersonal skills. 

• High confidentiality and integrity. 

• Good organisational and multitasking ability. 

• Analytical skills and problem-solving capability. 

• Ability to work under pressure and meet deadlines. 

Others/Extra Details

Performance Indicators 

• Timely payroll processing and accuracy. 

• Compliance with statutory requirements and internal controls. 

• Accurate and timely HR and finance reports. 

• Proper documentation and clean audit trails. 

• Employee satisfaction and efficient HR service delivery.